Free Fire Safety Logbook Template (UK) — PDF & Excel
Weekly alarm tests, fire drills, extinguisher checks and emergency lighting — the records your fire risk assessor expects, ready to print.
Under the Regulatory Reform (Fire Safety) Order 2005, the responsible person must maintain fire-safety measures — and in practice that means keeping records. This free template gives you the four registers a fire risk assessor asks for first.
⬇ Download PDF (print-ready)⬇ Download Excel (editable)
Free for use within your organisation. No sign-up required — if it saves you time, a link back to this page is always appreciated.
What's in the template
- Weekly fire alarm test sheet — call-point rotation log (BS 5839-1 recommends testing a different call point each week)
- Fire drill record — evacuation times, issues found, who ran it
- Monthly extinguisher visual checks — in place, pin intact, pressure in green
- Emergency lighting section — or use the dedicated emergency lighting test log
How to use it
Print the PDF and keep it in your fire logbook folder by the main panel, or use the Excel version if you keep records digitally. Test a different call point each week and record its location — "tested weekly" with no call-point reference is a common assessor criticism. Keep completed sheets for at least three years.
Is a fire safety logbook a legal requirement?
The law requires fire-safety measures to be maintained and, for most workplaces, the significant findings of your fire risk assessment to be recorded. A logbook is how you evidence both — see our full guide: is a fire safety logbook a legal requirement?
Sources
legislation.gov.ukRegulatory Reform (Fire Safety) Order 2005gov.ukWorkplace fire safety: your responsibilities