Free Logbook Templates (UK): Print-Ready PDF & Excel

Every template on this page is free, built to current UK requirements, and comes in two versions: a print-ready PDF and an editable Excel file. No sign-up, no watermarks. Use them in your business today.

The templates

• Legionella Temperature Log Template (HSG274): Monthly sentinel temperatures, calorifier checks and flushing records (the HSG274 monitoring evidence your risk assessment calls for).
• Fire Door Inspection Checklist. Gaps, seals, closers, hinges: the item-by-item check, plus the quarterly and annual regime for residential buildings over 11m.
• Key Register Template: Who holds which key to what, with signatures both ways. The register that turns 'we think Dave has one' into an audit trail.
• PAT Testing Record Template: Appliance register, results, and risk-based retest dates, built around the IET Code of Practice, not the 'test everything annually' myth.
• Scaffold Inspection Report Template (Schedule 7): Before first use, every 7 days, and after any event. With every Schedule 7 particular the Work at Height Regulations prescribe.
• Waste Transfer Note Template + Season Ticket Log: A compliant WTN for one-off transfers plus a season-ticket log for repeat collections, the duty-of-care paperwork kept for 2 years.
• Accident Book (BI 510-Style, GDPR-Compliant): one incident per record with a RIDDOR flag, the record every workplace with 10+ employees must keep.
• Fire Safety Logbook Template. Weekly alarm tests, fire drills, extinguisher checks and emergency lighting: the records your fire risk assessor expects, ready to print.
• Fridge Temperature Log Sheet: Twice-daily fridge and freezer checks plus a delivery log. The record your EHO opens first, ready to print.
• COSHH Register Template: Every hazardous substance on site, its safety data sheet and its assessment date, in one register your HSE inspector can follow.
• Cleaning Schedule Template: The cleaning plan and the signed proof it happened, the two-part record EHOs look for, ready to print.
• Driver Daily Walkaround Check Sheet: The DVSA-style first-use check with defect report and rectification record (15-month retention, ready to print).
• Vehicle Service Record Template: A clean running record of every service, repair and MOT (the paperwork that protects your car's value when you sell).
• Visitor Logbook Template (GDPR-Compliant). A signing-in sheet that satisfies the fire roll call without breaching visitor privacy (privacy notice included).
• Emergency Lighting Test Log: Monthly flick tests and the annual 3-hour test, recorded to BS 5266-1. The log your fire risk assessor asks for first.

Why free?

Logbook.co.uk exists to make UK record-keeping rules understandable. Templates are the practical half of that. Each one is built from the same sourced guidance as our written guides, and each links to the full guide explaining the legal requirement behind it. If a template saves you time, a link back from your site or a mention to a colleague is all we ask.

Requests

Missing a template your industry needs? Get in touch and we'll build it.

Not sure which record you need?

Browse the UK logbook glossary for plain-English definitions (V5C, COSHH, accident book, waste transfer note and more), then come back for the free template.