Free Logbook Templates (UK): Print-Ready PDF & Excel

Every template on this page is free, built to current UK requirements, and comes in two versions: a print-ready PDF and an editable Excel file. No sign-up, no watermarks. Use them in your business today.

Building compliance

Records for non-domestic buildings and the people who operate them: handover, building safety, asbestos, lifting equipment and pool water.

• Building Logbook Template (Part L Handover): The non-domestic handover record structured to CIBSE TM31, as a contents register you populate as the work completes rather than in the fortnight before completion.
• Golden Thread Information Register (Building Safety Act): For higher-risk buildings: every item Schedule 1 of the 2024 Regulations prescribes, indexed against where the accountable person actually holds it.
• Asbestos Register & Management Plan: The regulation 4 duty to manage in non-domestic premises: what is there and its condition, paired with the written plan for managing it.
• LOLER Thorough Examination Register: Every item of lifting equipment against its correct regulation 9 interval, 6 months for lifting persons and accessories, 12 months for the rest.
• Swimming Pool & Spa Water Test Log: Daily readings recorded alongside bather load, tested against the targets in your own pool safety operating procedure.

New for September 2026

• Business Mileage Log Template (HMRC 55p): Business journeys, odometer readings and passenger miles, built around the 55p rate that replaced 45p on 6 April 2026.
• Car Sale Receipt Template (Private Sale): Mileage, price, VIN and condition, signed by both parties. The two-minute record that settles a private sale dispute.
• Vehicle Handover & Condition Report: Lease returns, hire vehicles and pool cars: the dated, signed record that decides who pays for damage found later.
• Caravan & Motorhome Service Record: Habitation service, base vehicle service and damp readings kept separate, the history that holds resale value.
• Fire Drill Record Template: Evacuation time, roll call, what went wrong and what you did about it: the columns an inspector reads first.
• Weekly Fire Alarm Test Log: A full year on one sheet, with the call point reference recorded so the BS 5839-1 rotation is visible.
• Staff Training Record Matrix: Who is trained, in what, and what expires next month. Sort by refresher due and you have your training plan.
• First Aid Kit Check Log: Monthly kit checks with the earliest expiry date recorded, because expired dressings are what actually fail an inspection.
• NMC Revalidation Log (Nurses & Midwives): Practice hours, CPD and feedback logs with running totals against 450, 35 and 20 hours, plus the eight-requirement checklist. Does not replace the NMC's mandatory forms.
• GMC Appraisal Portfolio Tracker (Doctors): The six types of supporting information against each year of the five-year cycle, with CPD, event and feedback logs mapped to Good medical practice 2024.
• Controlled Drugs Record Book (Pharmacy, Ward & Care Home): Register page with the statutory headings and a running balance, weekly balance check log, patient returns register, discrepancy log and stock destruction record. Not a substitute for a bound register where the law requires one.

The templates

• Legionella Temperature Log Template (HSG274): Monthly sentinel temperatures, calorifier checks and flushing records (the HSG274 monitoring evidence your risk assessment calls for).
• Fire Door Inspection Checklist. Gaps, seals, closers, hinges: the item-by-item check, plus the quarterly and annual regime for residential buildings over 11m.
• Key Register Template: Who holds which key to what, with signatures both ways. The register that turns 'we think Dave has one' into an audit trail.
• PAT Testing Record Template: Appliance register, results, and risk-based retest dates, built around the IET Code of Practice, not the 'test everything annually' myth.
• Scaffold Inspection Report Template (Schedule 7): Before first use, every 7 days, and after any event. With every Schedule 7 particular the Work at Height Regulations prescribe.
• Waste Transfer Note Template + Season Ticket Log: A compliant WTN for one-off transfers plus a season-ticket log for repeat collections, the duty-of-care paperwork kept for 2 years.
• Accident Book (BI 510-Style, GDPR-Compliant): one incident per record with a RIDDOR flag, the record every workplace with 10+ employees must keep.
• Fire Safety Logbook Template. Weekly alarm tests, fire drills, extinguisher checks and emergency lighting: the records your fire risk assessor expects, ready to print.
• Fridge Temperature Log Sheet: Twice-daily fridge and freezer checks plus a delivery log. The record your EHO opens first, ready to print.
• COSHH Register Template: Every hazardous substance on site, its safety data sheet and its assessment date, in one register your HSE inspector can follow.
• Cleaning Schedule Template: The cleaning plan and the signed proof it happened, the two-part record EHOs look for, ready to print.
• Driver Daily Walkaround Check Sheet: The DVSA-style first-use check with defect report and rectification record (15-month retention, ready to print).
• Vehicle Service Record Template: A clean running record of every service, repair and MOT (the paperwork that protects your car's value when you sell).
• Visitor Logbook Template (GDPR-Compliant). A signing-in sheet that satisfies the fire roll call without breaching visitor privacy (privacy notice included).
• Emergency Lighting Test Log: Monthly flick tests and the annual 3-hour test, recorded to BS 5266-1. The log your fire risk assessor asks for first.

Why free?

Logbook.co.uk exists to make UK record-keeping rules understandable. Templates are the practical half of that. Each one is built from the same sourced guidance as our written guides, and each links to the full guide explaining the legal requirement behind it. If a template saves you time, a link back from your site or a mention to a colleague is all we ask.

Requests

Missing a template your industry needs? Get in touch and we'll build it.

Not sure which record you need?

Browse the UK logbook glossary for plain-English definitions (V5C, COSHH, accident book, waste transfer note and more), then come back for the free template.

More free tools: see all our free UK checkers and record templates, none of which need a sign-up.