Free Logbook Templates (UK) — Print-Ready PDF & Excel

Every template on this page is free, built to current UK requirements, and comes in two versions: a print-ready PDF and an editable Excel file. No sign-up, no watermarks — use them in your business today.

The templates

• Legionella Temperature Log Template (HSG274) — Monthly sentinel temperatures, calorifier checks and flushing records — the HSG274 monitoring evidence your risk assessment calls for.
• Fire Door Inspection Checklist — Gaps, seals, closers, hinges — the item-by-item check, plus the quarterly and annual regime for residential buildings over 11m.
• Key Register Template — Who holds which key to what, with signatures both ways — the register that turns 'we think Dave has one' into an audit trail.
• PAT Testing Record Template — Appliance register, results, and risk-based retest dates — built around the IET Code of Practice, not the 'test everything annually' myth.
• Scaffold Inspection Report Template (Schedule 7) — Before first use, every 7 days, and after any event — with every Schedule 7 particular the Work at Height Regulations prescribe.
• Waste Transfer Note Template + Season Ticket Log — A compliant WTN for one-off transfers plus a season-ticket log for repeat collections — the duty-of-care paperwork kept for 2 years.
• Accident Book (BI 510-Style, GDPR-Compliant) — one incident per record with a RIDDOR flag — the record every workplace with 10+ employees must keep.
• Fire Safety Logbook Template — Weekly alarm tests, fire drills, extinguisher checks and emergency lighting — the records your fire risk assessor expects, ready to print.
• Fridge Temperature Log Sheet — Twice-daily fridge and freezer checks plus a delivery log — the record your EHO opens first, ready to print.
• COSHH Register Template — Every hazardous substance on site, its safety data sheet and its assessment date — in one register your HSE inspector can follow.
• Cleaning Schedule Template — The cleaning plan and the signed proof it happened — the two-part record EHOs look for, ready to print.
• Driver Daily Walkaround Check Sheet — The DVSA-style first-use check with defect report and rectification record — 15-month retention, ready to print.
• Vehicle Service Record Template — A clean running record of every service, repair and MOT — the paperwork that protects your car's value when you sell.
• Visitor Logbook Template (GDPR-Compliant) — A signing-in sheet that satisfies the fire roll call without breaching visitor privacy — privacy notice included.
• Emergency Lighting Test Log — Monthly flick tests and the annual 3-hour test, recorded to BS 5266-1 — the log your fire risk assessor asks for first.

Why free?

Logbook.co.uk exists to make UK record-keeping rules understandable. Templates are the practical half of that — each one is built from the same sourced guidance as our written guides, and each links to the full guide explaining the legal requirement behind it. If a template saves you time, a link back from your site or a mention to a colleague is all we ask.

Requests

Missing a template your industry needs? Get in touch and we'll build it.