Free First Aid Kit Check Log Template (UK): PDF & Excel
A monthly kit check that catches the thing everyone misses: the expiry dates.
A first aid kit that is full still fails an inspection if the dressings expired two years ago. Quantities are easy to eyeball and get checked often; expiry dates are the thing nobody looks at, and sterile items, eyewash and adhesive dressings all carry them. This log has a column for the earliest expiry date in each kit, so the next thing to run out is always visible.
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What's in the template
- Date checked and kit location or reference, so multiple kits can be tracked on one sheet
- Contents complete, and what was replaced
- Earliest expiry date in the kit and whether eyewash is in date
- Next check due and who carried out the check
How to use it
Give every kit a reference and check them all on the same day each month. Record the earliest expiry date you find rather than confirming everything is simply in date, because that single date tells you when to act next without reopening the box. Restock immediately rather than noting a shortage for later: a kit with a gap recorded and no replacement entry is evidence that you knew it was incomplete.
Check eyewash separately. It has a shorter shelf life than most contents and is the item most often found expired. This pairs with our guide to first aid needs assessment records, which is what determines how many kits you need and where, and with the accident book template for recording treatment given.
Who must keep this record
Every employer. The Health and Safety (First-Aid) Regulations 1981 require employers to provide adequate and appropriate equipment, facilities and personnel to enable first aid to be given to employees who are injured or become ill at work. What counts as adequate is decided by a first aid needs assessment, which considers the hazards, the number of employees, the layout of the site, shift patterns and how far you are from emergency services.
There is no legal list of first aid kit contents. The HSE does not mandate one, and BS 8599-1 is the benchmark most suppliers and organisations work to. Equally, no regulation sets a check frequency. Monthly is the common standard and is easy to defend; quarterly is defensible in a low-risk office; leaving it until someone needs the kit is not.
How long to keep it
Keep completed check logs for at least three years alongside your first aid needs assessment. If an injury at work leads to a claim, the question of whether the kit was maintained and stocked comes up quickly, and a continuous check record answers it. Note that the accident record itself is a separate document with its own retention rules and confidentiality requirements.