Free Accident Book Template (BI 510-Style, GDPR-Compliant) — UK
BI 510-style accident book: one incident per record, RIDDOR flag, GDPR-compliant storage notes. Free print-ready PDF and editable Excel.
Employers with 10 or more employees are legally required to keep an accident book — and every workplace should. This free template follows the BI 510 approach: one incident per record, completed pages stored confidentially (UK GDPR), kept for 3 years from the date of entry.
⬇ Download PDF (print-ready)⬇ Download Excel (editable)
Free for use within your organisation. No sign-up required.
What's in the template
- One-incident-per-record layout — injured person, what happened, first aid given, entry signature
- RIDDOR flag per entry — reportable? Y/N and date reported, so nothing slips the 15-day deadline
- Built-in confidentiality & retention notes — the GDPR bits the old open notebook gets wrong
How to use it
Print the PDF and keep blank pages by the first aid kit; file completed pages somewhere confidential (an open book any employee can browse is a data-protection breach). Use the Excel version if you keep records digitally. Cross-check entries against the RIDDOR reporting duties — over 3 days’ incapacitation gets recorded here; over 7 days gets recorded and reported.
Is an accident book a legal requirement?
Yes, for employers with 10+ employees (Social Security (Claims and Payments) Regulations 1979); and RIDDOR separately requires records of reportable incidents whatever your size. Construction sites have extra expectations — see site accident books.