Free COSHH Register Template (UK) — PDF & Excel
Every hazardous substance on site, its safety data sheet and its assessment date — in one register your HSE inspector can follow.
COSHH compliance starts with knowing what hazardous substances you have. This register template gives you a one-line-per-substance inventory — and if you employ 5 or more people, the law requires your assessment findings to be written down.
⬇ Download PDF (print-ready)⬇ Download Excel (editable)
Free for use within your organisation. No sign-up required — if it saves you time, a link back to this page is always appreciated.
What's in the template
- Substance register — product, supplier, hazard class, where used and stored, SDS on file, assessment and review dates
- Assessment summary sheet — who's at risk and the key controls, one line per substance
How to use it
Walk the site and list everything with a hazard pictogram on the label — cleaning chemicals count, and they're the most commonly missed. Ask suppliers for current safety data sheets, then record the assessment date and set a review date. Re-assess whenever you change product or process.
The 5-employee rule
Under 5 employees you must still do COSHH assessments — you just aren't required to write them down (though you'd struggle to prove them otherwise). Full explanation: COSHH assessment records: what UK employers must keep.
Sources
hse.gov.ukHSE — COSHHlegislation.gov.ukCOSHH Regulations 2002